What we collectFor nominations: the agency and initiative details you enter, your name, role, organization and email. For the ceremony and newsletter: name, email and optionally organization. Standard server logs. We use Google Analytics to understand how the site is used — which pages are read, and how far people get through the nomination form. Google Signals is enabled, so for visitors signed in to a Google account with ads personalization turned on, Google may associate this visit with them and use it in its own advertising products. We would rather say that plainly than have you discover it. What we do not do: we run no advertising, we build no audiences or remarketing lists from this, we sell it to nobody, and it is never used to target you or your agency. You can switch this off for every site at once in your Google account under Data & privacy. Analytics loads for everyone, including browsers sending Do Not Track or Global Privacy Control — those signals are not legally binding and we do not act on them, though the account-level switch above works regardless. Many government networks block analytics outright, so treat our traffic figures as an undercount rather than a headcount.WhyTo administer the awards, verify entries, tell you the outcome, and send the ceremony link. Nothing else.Who sees itProgram staff who screen entries. Judges see entries with your identity and the agency's identity removed, and never see your contact details. Sponsors never receive any of it.What we publishIf an entry places: the agency name, jurisdiction, category and your one-sentence description. Never your name, email or any other field.Sales useYour details are not passed to CityData.AI's sales team as a lead source and no sales activity is triggered by a nomination or an award. This is a published policy with a technical control behind it, described on the independence page. RetentionSubmitted entries and outcomes are kept indefinitely as program records, because the roll is permanent. Contact details are kept until you ask us to remove them. Unfinished nominations are deleted on 31 January 2027 regardless.Your rightsAccess, correction, deletion, portability and objection, wherever you are — we apply the strongest applicable standard rather than the minimum. Write to privacy@govten.com and we will act within thirty days.Drafts on your deviceThe nomination form saves an unfinished draft in your own browser as you type, so a closed tab does not cost you your work. That copy never leaves your device, and clearing it is a button on the form.Unfinished nominations we holdOnce you complete the first step of the nomination form — which is where we ask for your email address — we also keep a copy of the partial entry on our side, and email you a link so you can finish it from any device. That copy exists for exactly one purpose: helping you finish that nomination. If you do not finish it we send at most two reminders and then delete the draft on 31 January 2027. An unfinished nomination never puts you on a mailing list, is never used as a sales lead, and is never counted in any published figure. You can have a draft deleted immediately by writing to privacy@govten.com. The link we email you is the only way that draft can be opened: entering an email address on the form never displays anyone's entry, it only asks us to mail the link to that address. Public recordsIf you write to us from a government address, your side of that correspondence may be a public record in your jurisdiction. We write on that assumption.
Last updated 14 September 2026. GovTen Awards is published by
CityData.AI. Questions: hello@govten.com.
